Simple Yet Brilliant Facilitation Technique You Should Be Using

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If you’ve ever wished for a way to handle rapid fire questions during a public meeting Q&A, this one’s for you. At a recent storm preparedness workshop in Manhattan, partnering a facilitator with a speaker during the all-important Q&A session made sure even the most agitated questioner felt included, the process was smooth, and the speaker had ample time to prepare answers.

Here’s how it worked: Once the speaker finished, the facilitator opened a 20-minute Q&A by collecting three questions from the audience and writing them on a flip chart. He then restated the questions for the speaker to answer one at a time. After the first three had been answered, the facilitator collected three more, and on until 20 minutes had ended.

Here’s why this approach worked so well:

The facilitator managed audience expectations about the length and process of the Q&A

No individual could dominate the Q&A

The speaker had plenty of time to frame each response

Questioners—and the audience—saw and heard the questions

The Q&A was controlled from start to finish

We’ve all seen meetings where the Q&A devolved into something less than productive—a good facilitator anticipates the unexpected with a toolbox of options that can turn the most contentious meeting into a positive experience. What are some successful facilitation techniques you’ve seen or used?

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